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Exhibit Tables

The Board of Trustees of the Hillsborough County Medical Association (HCMA) has authorized a limited number of companies to exhibit during our membership dinners. The policy, as adopted by the Executive Council, will allow companies to set up exhibits during the cocktail hour, which is from 6:30 p.m. to 7:30 p.m.

The cost for exhibiting is $500 which includes dinner for two representatives from each company. Additional dinners are available upon approval. Please inform me as soon as possible how many dinner reservations are necessary, as I must give a final dinner count to the hotel five days prior to the meeting date.

All exhibitors are provided with a 6 ft. skirted table and are allowed to begin setting up at 5:30 p.m. If you require electricity, please let me know, and bring a heavy-duty extension cord. There is an additional cost to the exhibitor if the hotel provides an extension cord.

Membership Dinners are held in February, May, September, and November and are held at The Westshore Grand, located at 4860 W. Kennedy Boulevard, Tampa, FL 33609.

Although not mandatory, we encourage you to bring a door prize item, with your business card attached to be raffled off to a physician or medical student attendee during the evening.

If you are interested in exhibiting, please fill out the contract/application and send it to the HCMA office along with your payment in the amount of $500. All exhibitors must pay prior to the meeting. Any literature that will be distributed must accompany the application.

All cancellations must be received five (5) working days prior to the meeting or will be assessed $250 (50% of the exhibit fee).

If you have any questions, please contact Anni Blackwell at ABlackwell@hcma.net.

Application/Contract for Exhibit Space

CLICK HERE to complete the online Application/Contract