Exhibit Tables

The Board of Trustees of the Hillsborough County Medical Association (HCMA) has authorized a limited number of companies to exhibit during our membership dinners. The policy, as adopted by the Executive Council, will allow companies to set up exhibits during the social hour, which is from 6:30 p.m. to 7:30 p.m.

The cost for exhibiting is $500. Dinner can be purchased upon request for $55 per person. Surcharge of up to 3% will apply to all credit card transactions including those made by phone and on HCMA.net. Please inform me as soon as possible how many dinner reservations are necessary, as I must give a final dinner count to the hotel five days prior to the meeting date.

All exhibitors are provided with an approximately 6 ft.  table and are allowed to begin setting up at 5:30 p.m. If you require electricity, please let me know, and bring a heavy-duty extension cord. There might be an additional cost to the exhibitor if the club provides an extension cord.

Membership Dinners are held in February, May, and September at The Centre Club, located at 123 S. Westshore Boulevard, 8th Floor, Tampa, FL 33609.

Although not mandatory, we encourage you to bring a door prize item, with your business card attached to be raffled off to a physician or medical student attendee during the evening.

If you are interested in exhibiting, please fill out the contract/application and send it to the HCMA office along with your payment in the amount of $500. All exhibitors must pay prior to the meeting. 

All cancellations must be received five (5) working days prior to the meeting or will be assessed $250 (50% of the exhibit fee).

If you have any questions, please contact Asta Orthman at AOrthman@hcma.net.

Application/Contract for Exhibit Space

CLICK HERE to complete the online Application/Contract