Dinner Meeting – Exhibit Information Tuesday, May 9, 2017
The Board of Trustees of the Hillsborough County Medical Association (HCMA) has authorized a limited number of companies to exhibit during our membership dinner meetings. The policy, as adopted by the Executive Council, will allow companies to set up exhibits during the cocktail hour, which is from 6:30 p.m. to 7:30 p.m.
The cost for exhibiting is $400 which includes one dinner for a representative from each company. Additional dinner reservations are available at $50/person. Please inform me as soon as possible how many dinner reservations are necessary, as I must give a final dinner count to the hotel five days prior to the meeting date.
All exhibitors are provided with a 6 ft. skirted table and are allowed to begin setting up at 5:30 p.m. If you require electricity, please let me know, and bring a heavy-duty extension cord. There is an additional cost to the exhibitor if the hotel provides an extension cord.
Dinner meetings are held in February, May, September, and November and are held at The Westshore Grand (formerly the InterContinental Hotel), 4860 W. Kennedy Boulevard, Tampa, FL 33609.
Although not mandatory, we encourage you to bring a door prize item with your business card attached to be raffled off to a physician during the event.
If you are interested in exhibiting, please fill out the attached application and send it to the HCMA office along with your check in the amount of $400 plus $50 for each additional dinner. All exhibitors must pay prior to the meeting. Any literature that will be distributed must accompany the application. All cancellations must be received five (5) working days prior to the meeting or will be assessed $200 (50% of the exhibit fee).
Please do not hesitate to contact me if you have any questions. I am looking forward to hearing from you.